Atira

Using Microsoft Teams for Chats

Step 1: Open Microsoft Teams

1. Launch the Teams desktop app, mobile app, or go to teams.microsoft.com.
2. Sign in with your Microsoft 365 account.

Step 2: Start a Chat

1. Click the Chat icon on the left sidebar.
   
2. Click New Chat (✏️ icon).
   
3. Type the name or email of the person you want to message.
   
4. Type your message and press Enter to send.
   

Step 3: Use Rich Messaging Features

• Add emojis, GIFs, or stickers.
  
• Format text (bold, italic, bullets).
  
• Attach files using the paperclip icon.
  

Scheduling and Joining Meetings

Step 1: Schedule a Meeting

1. Click the Calendar icon on the left.
   
2. Click New Event.
   
3. Fill in:
   • Title
   • Attendees
   • Date & Time
   • Description

4. Click Send to invite participants.
   

Step 2: Join a Meeting

• From the Calendar, click Join next to the meeting.
  
• Or, join from the Teams channel or email invite.
  

Step 3: Use In-Meeting Tools

• Mute/unmute, turn video on/off
   
• Share screen or specific window
  
• Use chat, reactions, and raise hand
   

File Sharing and Collaboration

         Step 1: Share Files in Chat or Channel

• In a chat, click the paperclip icon to upload a file.
  
• In a channel, go to the Posts tab and click Attach
   

Step 2: Access Shared Files

• Click the Files tab in a chat or channel to view all shared documents.
  
• Files are stored in OneDrive (for chats) or SharePoint (for channels).
  

         Step 3: Co-Author Documents

• Click on a shared Word, Excel, or PowerPoint file to open it.
  
• Edit directly in Teams or open in the desktop app.
  
• Changes are saved automatically and visible to collaborators in real time.

Tips for Effective Use

• Pin important chats for quick access.
• Use @mentions to get someone’s attention.
• Create Teams and Channels for structured collaboration.
• Use Meeting Notes and Whiteboard for brainstorming.