Atira

Setting Auto Reply (Out of Office) in Outlook Web

Why Use Auto Replies?

Auto replies let people know you're unavailable and when they can expect a response. Ideal for vacations, holidays, or extended leave.

How to Set It Up

1. Go to Outlook Web:
    Visit https://outlook.office.com and sign in.
2. Open Settings:
   Click the gear icon (⚙️) in the top-right corner → Click “View all Outlook settings” at the bottom.
3. Navigate to Auto Replies:
   Go to Mail > Automatic replies
    
    
4. Enable Auto Replies:
   • Toggle “Turn on automatic replies”
   • Optionally set a start and end time
      
5. Write Your Message:
   • You can set different messages for:
     • Inside your organization
     • Outside your organization
6. Click Save

How to Add a Delegate (Calendar)

1. Go to Outlook Web:
    https://outlook.office.com
2. Open Calendar:
   Click the calendar icon in the left pane.
   
3. Open Sharing Settings:
   • Click “Share” at the top of the calendar view
     
   • Choose the calendar you want to share
     Make sure the colors and name match.
     
4. Add a Person:
   • Enter the email address of the person you want to delegate
   • Choose “Can edit” or “Delegate” (if available)
     
5. Send Invitation:
   • Click Share to send the invite
   • The delegate will receive an email with access instructions

How to Add a Delegate (Mail)

1. Go to Outlook Web  
2. On the left side pane, right click your mailbox and select “Sharing and Pemissions”
    
3. Click the + icon and search for the User you want to add.
   
4. Select the permission you want to assign and click OK to save the changes.
   

Pro Tips

• Use clear auto-reply messages with return dates and alternate contacts
• Review delegate permissions regularly
• Remove delegates when no longer needed
• Use Microsoft Teams status to complement your auto-reply